Conditions of Participation | Ecma Congress 2023

CONDITIONS OF PARTICIPATION

Delegate Congress Fee Includes:

Full participation in the 2-day working programme including lunch.
Participation in the evening programme on Wednesday 20, Thursday 21 and
Friday 22 September 2023.
Access to conference proceedings (English) and photos on the Members Only part of the ECMA website after the event.

Partner/Spouse Fee Includes:

Full participation in the social programme –
2 excursions and 3 dinners.

Fees Excludes:

Hotel costs
Travel costs to and from Sevilla, Spain
Optional Tour on Saturday 22 September 2023

PARTICIPATION FEES

ECMA Direct Members Congress Fee
(per person, excl. 21% Spanish VAT)

Converter members € 1.465
Supplier members € 1.675
National Associations € 895
In case a National Director attracts 2 or more first-time attending companies to the congress participation is free of charge
Partner/Spouse € 625

ECMA Indirect Members Congress Fee (associated through National Associations)
(per person, excl. 21% Spanish VAT)

Converter members € 1.675
Supplier members € 1.885
Partner/Spouse € 625

Early bird discount € 105 for delegate registrations made until 23 June 2023

Late bird addition € 105 extra for delegate registrations made after 11 September 2023

First time attending company € 995

Optional Tour Saturday (per person) € 160

All fees mentioned are per person and do not include 21% Spanish VAT. ECMA needs to charge Spanish VAT on the registration fee (i.e. admission) as the place of supply of these services is where the event takes place physically. For Spanish companies the reverse charge rule applies based on Article 194 of the EU VAT Directive and no VAT will be charged.

To encourage a high level of participation from delegates from European Converters to register, ECMA offers a 25% discount to converter companies as of the 3rd delegate for the group. Please contact the ECMA Secretariat for more details.

PAYMENT

Please pay your congress participation invoice within 30 days of receipt but no later than 6 September 2023. In case your participation fee has not been received in the ECMA bank account by 6 September 2023, we will ask you to settle the amount by credit card at the ECMA Registration Desk.

HOTEL ROOMS

Rooms at the congress hotel Barceló Sevilla Renacimiento are fully booked, please contact the ECMA Secretariat on mail@ecma.org for alternative hotels.

HOW TO REGISTER

FOR THE CONGRESS

To register for the ECMA Annual Congress 2023 please complete the ONLINE REGISTRATION FORM on the ECMA website BEFORE 6 September 2023.

HOTEL ROOM RESERVATION

Your room reservation has to be made directly with the Barceló Sevilla Renacimiento Hotel. For this purpose, please use the booking link on the ECMA congress website.

ECMA CANNOT GUARANTEE ROOM AVAILABILITY AFTER 6 AUGUST 2023

PLEASE MAKE SURE TO BOOK YOUR ROOM ON TIME!

CANCELLATION POLICY

Full refund of the congress participation fee will be granted if the cancellation is received in writing before 23 August 2023.
Full refund less a handling fee of € 150 per registrant will be granted to requests received in writing after 23 August 2023.
No refunds will be granted for requests received after 6 September 2023.
Cancellations only in writing, telephone cancellations will not be accepted.

When you register for the ECMA Annual Congress 2023 you are voluntarily providing your data in order to be kept up-to-date on this event, the data you provide will be used for that purpose only.
The personal data collected will not be sold or made available to third parties, except in special circumstances, such as where obliged by law. As an association we do not pursue commercial acts, therefore your personal data will not be used for this purpose.
ECMA will be taking photos during the congress and side events. These images will be used by ECMA to share news about the congress and to promote our next congress. Images may be used on site, in press releases, printed publicity and published on ECMA’s social media. If you would prefer for you or your partner not to be photographed, please speak to the organisation on site. If you would like to see your images, or would like us to delete them, please email ECMA at mail@ecma.org at any time.
Please read ECMA’s full privacy policy.

DISCLAIMER

ECMA cannot be held legally responsible for any modification to the congress, additional costs, or even cancellation of the congress, if such is the result of an event, occurrence, effect or any cause outside the control of ECMA (force majeure), including but not limited to fire, casualty, accident, riot or war, act of God, civil disturbance, act of public enemy, strike, lock-out, labour conditions or other labour controversy, failure or inability to obtain any necessary permit or licence, failure or delay or reduction in transportation facilities or water, electricity or other public utilities, judicial order, law or enactment, order or act of any governmental instrument or military authority. ECMA accepts no responsibility for possible injuries sustained during any part of the event.

Please note that all details mentioned in this document may be subject to change.