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CONDITIONS OF PARTICIPATION
Delegate Congress Fee Includes:
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Full participation in the 2-day working programme including lunch.
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Participation in the evening programme on Wednesday 18, Thursday 19 and
Friday 20 September 2024. -
Access to conference proceedings (English) and photos on the Members Only part of the ECMA website after the event.
Partner/Spouse Fee Includes:
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Full participation in the social programme –
2 excursions and 3 dinners.
Fees Excludes:
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Hotel costs
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Travel costs to and from Berlin, Germany
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Optional Tour on Saturday 21 September 2024
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PARTICIPATION FEES
ECMA Direct Members Congress Fee
(per person, excl. 19% German VAT)
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Converter members € 1.500
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Supplier members € 1.715
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National Associations € 915
In case a National Director attracts 2 or more first-time attending companies to the congress participation is free of charge -
Partner/Spouse € 640
ECMA Indirect Members Congress Fee (associated through National Associations)
(per person, excl. 19% German VAT)
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Converter members € 1.715
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Supplier members € 1.930
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Partner/Spouse € 640
Early bird discount € 105 for delegate registrations made until 31 May 2024
Late bird addition € 105 extra for delegate registrations made after 6 September 2024
First time attending company € 995
Optional Tour Saturday (per person) € 175
All fees mentioned are per person and do not include 19% German VAT. ECMA needs to charge German VAT on the registration fee (i.e. admission) as the place of supply of these services is where the event takes place physically.
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To encourage a high level of participation from delegates from European Converters to register, ECMA offers a 20% discount to Direct converter companies as of the 3rd delegate for the group. Please contact the ECMA Secretariat for more details.
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PAYMENT
Please pay your congress participation invoice within 30 days of receipt but no later than 4 September 2024. In case your participation fee has not been received in the ECMA bank account by 4 September 2024, we will ask you to settle the amount by credit card at the ECMA Registration Desk.
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HOTEL ROOMS
For this period, hotel rooms have been secured at the Hilton Berlin for ECMA.
Rooms can be reserved via the booking link on this website.
The room rates for a standard room at the Hilton Berlin are:
Single use € 245
Double use € 265
The rates are per room per night, and are inclusive of VAT and breakfast. The hotel bill needs to be settled directly with the hotel upon departure.
Because of the availability of hotel rooms we can provide at the Hilton Berlin please confirm your participation as soon as possible and not later than 31 August 2024.
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HOW TO REGISTER
FOR THE CONGRESS
Registration for the ECMA Annual Congress 2024 closes on 6 September at 17.00 CEST. Please complete the ONLINE REGISTRATION FORM on this website before it closes.
HOTEL ROOM RESERVATION
Your room reservation has to be made directly with the Hilton Berlin. For this purpose, please use the booking link on this website.
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ECMA CANNOT GUARANTEE ROOM AVAILABILITY AFTER 31 July 2024
PLEASE MAKE SURE TO BOOK YOUR ROOM ON TIME!
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CANCELLATION POLICY
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Full refund of the congress participation fee will be granted if the cancellation is received in writing before 21 August 2024.
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Full refund less a handling fee of € 150 per registrant will be granted to requests received in writing after 21 August 2024.
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No refunds will be granted for requests received after 4 September 2024.
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Cancellations only in writing, telephone cancellations will not be accepted.
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PRIVACY POLICY
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When you register for the ECMA Annual Congress 2024 you are voluntarily providing your data in order to be kept up-to-date on this event, the data you provide will be used for that purpose only.
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The personal data collected will not be sold or made available to third parties, except in special circumstances, such as where obliged by law. As an association we do not pursue commercial acts, therefore your personal data will not be used for this purpose.
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ECMA will be taking photos during the congress and side events. These images will be used by ECMA to share news about the congress and to promote our next congress. Images may be used on site, in press releases, printed publicity and published on ECMA’s social media. If you would prefer for you or your partner not to be photographed, please speak to the organisation on site. If you would like to see your images, or would like us to delete them, please email ECMA at mail@ecma.org at any time.
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Please read ECMA’s full privacy policy.
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DISCLAIMER
ECMA cannot be held legally responsible for any modification to the congress, additional costs, or even cancellation of the congress, if such is the result of an event, occurrence, effect or any cause outside the control of ECMA (force majeure), including but not limited to fire, casualty, accident, riot or war, act of God, civil disturbance, act of public enemy, strike, lock-out, labour conditions or other labour controversy, failure or inability to obtain any necessary permit or licence, failure or delay or reduction in transportation facilities or water, electricity or other public utilities, judicial order, law or enactment, order or act of any governmental instrument or military authority. ECMA accepts no responsibility for possible injuries sustained during any part of the event.
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Please note that all details mentioned in this document may be subject to change.
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Many thanks to our sponsors for helping to make the ECMA Congress happen:
ECMA Phone Number
+31 70 312 39 11