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CONDITIONS OF PARTICIPATION

Delegate Congress Fee Includes:

• Full participation in the 2-day working programme including lunch.

• Participation in the evening programme on Wednesday 17, Thursday 18 and
  Friday 19 September 2025.

• Access to conference proceedings (English) and photos on the Members Only part of the ECMA website after the event.
   

Partner/Spouse Fee Includes:

• Full participation in the social programme –
  2 excursions and 3 dinners.

Fees Excludes:

• Hotel costs

• Travel costs to and from Istanbul, Türkiye

• Optional Tour on Saturday 22 September 2025

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PARTICIPATION FEES

ECMA Direct Members Congress Fee
(per person, Turkish VAT will not be applied)

• Converter members                          € 1.500

• Supplier members                             € 1.715

• National Associations                        € 915

• Partner/Spouse                                  € 599

ECMA Indirect Members Congress Fee (associated through National Associations)
(per person, Turkish VAT will not be applied)

• Converter members                          € 1.715

• Supplier members                             € 1.930

• Partner/Spouse                                  € 599

Early bird discount                                   € 105 for delegate registrations made until 31 May 2025

Late bird addition                                    € 105 extra for delegate registrations made after 5 September 2025
 

First time attending company                € 995

Optional Tour Saturday (per person)     € 125

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PAYMENT

Please pay your congress participation invoice within 30 days of receipt but no later than 5 September 2025. In case your participation fee has not been received in the ECMA bank account by 5 September 2025, we will ask you to settle the amount by credit card at the ECMA Registration Desk.

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HOTEL ROOMS

For this period, hotel rooms have been secured at Le Méridien Istanbul Etiler for ECMA.

Rooms can be reserved via the booking link on this website.
 

The room rates for a standard room at the Le Méridien Istanbul Etiler are:
Single use      € 200
Double use    € 210

The rates are per room per night, and include breakfast. 10% VAT and 2% city tax are not included. The hotel bill needs to be settled directly with the hotel upon departure.
 

Because of the availability of hotel rooms we can provide at the Le Méridien Istanbul Etiler please confirm your participation as soon as possible and not later than 3 September 2025.

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HOW TO REGISTER

FOR THE CONGRESS

Registration for the ECMA Annual Congress 2025 closes on 5 September at 17.00 CEST. Please complete the ONLINE REGISTRATION FORM on this website before it closes.

HOTEL ROOM RESERVATION

Your room reservation has to be made directly with the Le Méridien Istanbul Etiler. For this purpose, please use the booking link on this website.

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ECMA CANNOT GUARANTEE ROOM AVAILABILITY AFTER 29 August 2025

PLEASE MAKE SURE TO BOOK YOUR ROOM ON TIME!

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CANCELLATION POLICY

• Full refund of the congress participation fee will be granted if the cancellation is received in writing before 20 August 2025.

• Full refund less a handling fee of € 150 per registrant will be granted to requests received in writing after 20 August 2025.

• No refunds will be granted for requests received after 5 September 2025.

• Cancellations only in writing, telephone cancellations will not be accepted.

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PRIVACY POLICY

• When you register for the ECMA Annual Congress 2025 you are voluntarily providing your data in order to be kept up-to-date on this event, the data you provide will be used for that purpose only.
   

• The personal data collected will not be sold or made available to third parties, except in special circumstances, such as where obliged by law. As an association we do not pursue commercial acts, therefore your personal data will not be used for this purpose.
   

• ECMA will be taking photos during the congress and side events. These images will be used by ECMA to share news about the congress and to promote our next congress. Images may be used on site, in press releases, printed publicity and published on ECMA’s social media. If you would prefer for you or your partner not to be photographed, please speak to the organisation on site. If you would like to see your images, or would like us to delete them, please email ECMA at mail@ecma.org at any time.
   

• Please read ECMA’s full privacy policy.

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DISCLAIMER

ECMA cannot be held legally responsible for any modification to the congress, additional costs, or even cancellation of the congress, if such is the result of an event, occurrence, effect or any cause outside the control of ECMA (force majeure), including but not limited to fire, casualty, accident, riot or war, act of God, civil disturbance, act of public enemy, strike, lock-out, labour conditions or other labour controversy, failure or inability to obtain any necessary permit or licence, failure or delay or reduction in transportation facilities or water, electricity or other public utilities, judicial order, law or enactment, order or act of any governmental instrument or military authority. ECMA accepts no responsibility for possible injuries sustained during any part of the event.

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Please note that all details mentioned in this document may be subject to change.

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